Job Description

The Sr. Executive Assistant for Legal will provide support to the Chief Legal Officer, the Senior Vice President of Business Development and Financial Planning, and senior members of the Legal Department of Bloomin’ Brands. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This individual must be exceedingly well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executives within a large corporation. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining positive, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.


This role is onsite daily at our Tampa Restaurant Support Center.


DUTIES & ESSENTIAL JOB FUNCTIONS


* Interfacing with high level executives, Board of Directors, external and internal customers

* Managing executive calendars and meeting agendas, organizing meetings and calls

* Arranging & coordinating all department travel and accommodation reservations

* Coordinating Board of Directors and Board committee meeting schedules and logistics

* Completing and processing departmental expense reports

* Prepare and handle various internal/external correspondence

* Provide telephone coverage for calls and assist in facilitating timely response, as needed

* Create and maintain an orderly and efficient file system (hard copy or electronic)

* Handle inbound and outbound mail: open, date stamp, sort, and distribute

* Take initiative to handle routine matters which do not require direct input from manager

* Work collaboratively with others in the department

* Process and track legal bills and other invoices

* Coordinate and allocate items tracked for department budget, correcting discrepancies

* Prepare agendas, coordinate meetings, and prepare meeting minutes, etc. as needed

* Edit, finalize and coordinate audio visual needs for content presentations

* Ordering/maintaining departmental office supplies

* Plan department meetings, get togethers and team building activities

* Coordinate onboarding and set up of new hires in department

* Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner


KEY SUCCESS INDICATORS


* The successful individual will be positive, professional, proactive and flexible

* Must possess strong attention to detail and follow through in completing assignments

* Must be able to work with minimal supervision and plan, develop, coordinate and manage multiple assignments/tasks simultaneously

* Must maintain a high level of confidentiality

* Self starter and able to adapt and interact professionally with all levels of management


Experience Required:


* 3+ years experience supporting at the Executive level; experience supporting the Legal function is preferred

* Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

* Excellent calendar management skills, including the coordination of complex executive meetings

* Strong customer service skills

* Strong verbal and written communication and organizational skills with attention to detail and follow up.

* Ability to prioritize and complete multiple tasks and work well under pressure in a fast paced environment.

* Experience scheduling travel arrangements

* Experience processing expense reports


Education Required:


Minimum of Associate’s Degree/Bachelor’s Degree preferred   

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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